We're sending an email you can use to verify and access your account. Uncommon Keywords on Accounts Payable Specialist Resumes. Organizational skills, … Work directly with the Share services Team to ensure SOX compliance in the purchasing process. Maintain and update Automatic Accounting Instructions within Enterprise 1. At 16.1%, Purchase Orders, General Ledger, High Volume, and Month End Close appear far less frequently, but are still a significant portion of the 10 top Accounts Payable Specialist skills and requirements according to employers. Maintained vendor files, including tax identification numbers, addresses, contacts and payment terms. Here's how Vendor Invoices is used in Senior Accounts Payable Specialist jobs: Here's how General Ledger Accounts is used in Senior Accounts Payable Specialist jobs: Here's how Expense Reports is used in Senior Accounts Payable Specialist jobs: Here's how Data Entry is used in Senior Accounts Payable Specialist jobs: Here's how Purchase Orders is used in Senior Accounts Payable Specialist jobs: Here's how High Volume is used in Senior Accounts Payable Specialist jobs: Here's how Special Projects is used in Senior Accounts Payable Specialist jobs: Here's how ACH is used in Senior Accounts Payable Specialist jobs: Here's how Procedures is used in Senior Accounts Payable Specialist jobs: Here's how Journal Entries is used in Senior Accounts Payable Specialist jobs: Career Details for a Senior Accounts Payable Specialist, Best States for a Senior Accounts Payable Specialist, Top Salaries for a Senior Accounts Payable Specialist. Requested W-9 form from vendors to update vendor information, entered new vendors into system and processed end of year 1099. Support management by evaluating current processes, provide feedbacks, and suggest process improvements. Assisted all departments within Capella in problem solving for billing and payment issues on all invoices submitted to A/P. Processed invoices, credit/debit memos, refunds, expense reports and wire transfers for over 160 PeopleSoft Business Units. We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Managed the accurate and timely processing of up to 7,000 invoices per month for large, multi-site organizations. Analyzed and approved Packing Slips for input of trade vendor invoices. Process stop payments, cancel checks, wire transfers and upload bank transmissions with Bank of America. Assist in pro-actively controlling the addition of new suppliers in line with developed Manage the positive pay configuration process with Bank of America to secure against fraudulent activity. Audit and review check requests, petty cash and employee expense report submissions for completeness and compliance with company reimbursement guidelines. Processed Accounts Payable, including prepared monthly invoices and requesting check requests. Direct contact for all issues within the corporate office, 700 plus center locations, and all outside vendors. Complete Accounts Payable Detail Report first business day after month-end close. Prepared and distributed daily financial reports via batch transfer to corporate office and directly to on-site management staff. Answer vendor calls and assist employees with any questions or concerns on expense reports. Maintained 1099, W9 and W8 for all local and foreign vendors. Review check requests for sufficient available budgets, correct coding and compliance with agency policies and procedures. Make sure to include a strong showing for the following keywords on your resume: At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! Perform all accounts payable functions for the enterprise, including account reconciliation and associated bookkeeping / document management. Prepared merchandise and non-merchandise invoices using PeopleSoft and Island Pacific accounting software. Implemented and recommended process improvements related to Oracle or other types of business related activities. Reconciling, Account Receivables, and Purchase Orders represent a very decent share of skills found on resumes for Accounts Payable Specialist with 27.41% of the total. For example, 20.1% of senior accounts payable specialist resumes contained vendor invoices as a skill. Run Vendor payment history reports in PeopleSoft. Audited check registers along with checks and make sure that all proper approvals and regulations are being followed. A/P career includes strong experience in manufacturing, higher … Create and maintain appropriate documentation in support of HRIS application environments, functional requirements supporting application change, and functional design. Resolve issues within E-Pro and PeopleSoft. Prepare accruals, journal entries and reconciliations, meeting deadlines at month end. Processed invoices, multiple check runs, EFT uploads and T&E exports for three entities under the Nutricia umbrella. Prepared and entered vendor invoices into Oracle 11i AP system. Researched and resolved inventory related invoices for price discrepancies and duplicate payments. * Maintain vendor files. Journal Batch and code vendor invoices for payment processing. Assisted with the Oracle R12 conversion and special projects. Facilitated timely processing in monthly closings. Audit invoices to ensure accuracy of pricing and code from chart of accounts. Processed global payments including EFT, wires, and checks. Ensured timely payments to vendors & employees. Analyzed payment procedures and reported to management on efficiency issues. Prepare vendor disbursements manual checks and transmitted electronic deposits. Processed OHL Autofeed Weekly Process invoices in PeopleSoft for payment according to Accounts Payable policies and procedures ensuring that all financial controls are being met. Handled all appraisal invoices by cross referencing to PO and entering into ERP system for payment. Contract) Ensured SOX compliance as it pertains to Accounts Payable policies and procedures. Develop and Maintain Standard Operating Procedures. Resolve billing and remittance issues and discrepancies for internal and external customers. Manage small AP team w/bulk of reconciling vendor invoices with PO 2-way/3-way match. Located in Rancho Cordova, California. Accounts payable professionals must have excellent communication skills, including written, listening and speaking skills. Handle all check disbursements, maintain vendor W-9's on all vendors and perform the annual 1099 reporting. Manage team calendars, expense reports, and procurement card statements, training documents and General support for 20+ team members. Balance monthly general ledger accounts to accurately record cost and month end accruals and maintained schedules for balancing accrual accounts. Involved in Key Employee Retention Program (KERP) prior to Mirant's Chapter 11 bankruptcy filing. 8. Review and verify the accuracy of all invoices with packing slips, receiving reports and purchase orders. Usually, accounts payable clerk I or II roles pay less than that average, coming in near the $40,000 and $43,000 a year marks, respectively. Audited and processed employee expense report reimbursements in accordance with company policies and procedures utilizing Concur system. Designed a filing system, which greatly reduced the occurrence of duplicate payments. Depending on the path, an accounts payable specialist can become a senior accounts payable specialist… Execute on-line accounts payable system providing electronic invoice processing, automated cost tracking, budgeting and financial reporting. Learn Accounting with a real accountant, Brendan McCoy, who owns a Top Rated Accounting Company in the U.S... A - Z Guide for learning the Basics of Accountancy... A comprehensive guide to bookkeeping and accounting for Sales and Purchases... Best For Students & Startups: Learn Xero Setup, Banking, Sales, Purchase, Reconciliation, Inventory, Reporting, Payroll... Financial Accounting Subsidiary Ledgers & Special Journals, Accounts Payable Specialist Certification (Exam Cost Included), Accounting 101: Accounts Payable Best Practices For 2021, Accounts Payable Specialist Certification with Microsoft Excel 2019, Accounts Payable Manager Certification (Exam Cost Included), Financial Accounting & ExcelComprehensive Accounting Course, Accounting 101 - The Principles Of Accounting, Financial Accounting: The Complete Introductory Crash Course, Accounting 101: Learn Basic Accounting Concepts With Ease, Professional Bookkeeping & Accounting 1: Sales & Purchases, The Complete Xero Accounting Course: Master Xero in 4 Hours. Prepare monthly bank reconciliation and borrowing base certificate, quarterly and annually Set up the current Client funds system to ensure accuracy and efficiency in processing. Entered invoice information data into accounts payable system and compiled required documentation for payments to be processed. These 7 terms appear 2.05, 2.06, 2.16, 2.20, 2.22, 2.93 and 3.07 times less frequently, respectively, than in job descriptions for an Accounts Payable Specialist role. Matched invoices to purchase orders, and worked with deadlines in order not to lose vendor discount. Prepared the internal control certification and coordinated the activities for external and internal audits. Worked closely with treasury to resolve payment issues. Develop internal control policies and procedures and monitor for compliance within department. Prepare Form 1099s and research all W-9 vendors making sure ITN are in compliance with IRS. Calculate deferred rent and tenant improvement allowance amortization schedules; book monthly journal entries. Maintain and communicate procedures and policies, including regulations and enforcing company guidelines. Communicated with purchasing and receiving to ensure accurate payment of vendor invoices. Validated content and resolved various issues regarding corrections and adjustments on wrong payment transactions. Compile documents and complete annual 1099 filing per IRS regulation. Expense Reports Assemble a 3 part packet of invoices, packing slips and purchase orders for processing. Support internal preparation of SOX 404 documentation. Review Visa and AMEX statements for proper charges and dispute with appropriate company. Develop and maintain working relationship with internal and external customers. These include general math skills, … The top three keywords represent 48.09% of the total set of top resume listed keywords. Reviewed and released/rejected any exceptions for checks through positive pay from bank. Prepare weekly and monthly journal entries; analyze balance sheet and income statement accounts. accounts payable specialist known for accuracy, attention to detail and timeliness in managing disbursement functions. In fact, the top 10 percent of accounts payable … Enter invoices for payment according to client funding timetables or purchase order/subcontract payment terms. Managed vendor accounts, utilities, leases and tax invoices to generate timely payments. Below we've compiled a list of the most important skills for a senior accounts payable specialist. To learn more about Compensation Estimates, please see our Assisted monthly, quarterly, and annual financial statements. Renegotiated payment terms with dozen of suppliers.". Recommend and implement process improvements to streamline accounts payable processes. Process W-2's, W-9's and 1099's, and determine non-taxable wages. Process all manual payroll checks needed upon request from management. Handle positive pay reporting, funding, and stop payment/void processes. Supervised cash management, cash payment transactions and performed internal audits. Structure Your Accounts Payable Resume Properly. Perform related duties and special projects as assigned by management. Uncommon Keywords on Accounts Payable Specialist Job Descriptions. provided on an on- going basis by specialist advisers for example, fire. Matched invoices with purchase orders, obtained field approvals, entered invoices and analyze coding. Processed and analyzed the bank reconciliation of each investment account for accuracy to reflect on the next statement. Maintained W9 file and processed 1099's at year ending. Worked with vendors to resolve outstanding payment issues. Review invoices for appropriate documentation, financial accuracy, fund availability and approval prior to payment. Review and prepare batches of invoices for data entry in a timely manner. Perform review and audit of Petty Cash accounts, Executive Expenses, and prepare associated journal entries. Oversee proper matching of retail purchase orders, receiving vouchers, packing slips and invoices. The top 5 skills identified for success in the accounts payable clerk job include: meticulous attention to detail and accuracy strong organizational and planning skills information collection … Accounting requires certain hard skills, such as mathematics and expertise with accounting software. Bank Reconciliations Forwarded completed invoice to appropriate personnel for approval and processing to corporate office for payment. Assisted Controller with preparation of company financial statements. Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Accounts Payable Specialist positions. Review employee expense reimbursements for compliance with company policies. Reconciled the pre-paid travel General Ledger accounts every month. Develop, execute and maintain systems, procedures and policies for accounts payable functions to ensure adherence to company guidelines. Compiled, processed and maintained information for the Thermawave, Inc. daily wire transfers and stop payments through Silicon Valley Bank.. Process data entry for vendor invoice and coding. Prepared bank deposits for armored car pickups and prepared general ledger to ensure documentation for necessary audits. Generate 1099 forms and submit to IRS 1099 recipients on or before the due date. Processed all corporate office, property management and construction department check requests and invoices. Handled day to day corporate inter-company accounting functions including corporate sweeps, confirmation and reporting for all corporate offices. Your resume should include all your skills that are relevant to your target job. Included in filing annual IRS tax returns such as 1099s and 1042s, escheatment and outstanding check processing. Review, sort, and match invoices and process manual check request. We've identified some online courses from Udemy and Coursera that will help you advance in your career. Work closely with internal and external customers to resolve issues. Contacted Vendors regarding invoices that did not match original quotes and purchase orders. Learn more: Accounts Payable Specialist, North America (Chicago), Accounting Associate - Accounts Payable Specialist, Brilliant Financial Staffing- Downers Grove, Accounts Payable Specialist (Construction Industry Preferred), Accounts Payable Specialist (2 WFH Days Weekly), Community Foundation of Northwest Indiana, Inc, ZipRecruiter, Inc. © All Rights Reserved Worldwide, Accounts Payable Specialist Must-Have Resume Skills and Keywords. Our client is seeking someone to fill a Direct Hire - Accounts Payable … Invoice coding, data entry, match invoices with purchase orders and contracts. Processed at least 60 invoices each day into in-house accounting software, researched and resolved accounts payable discrepancies. Audit high dollar vendor invoices for billing accuracy. Of course continuing to gain experience working as an Accounts Payable Specialist may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. Processed International Wire Transfers & Invoices. In order to do so, you’ll want to know that both employers hiring for an Accounts Payable Specialist and those who list the position of Accounts Payable Specialist on their resumes predominantly feature Accounts Payable and Invoicing as the most common and important terms, respectively. Improve your resume should include all your skills that are relevant to your target.! Reports were handled and processed invoices check requests to ensure adherence to company guidelines preparing bank reconciliations and journal. 9.1 ) US, Australia, Mexico, Thailand, Malaysia, Taiwan Divisions accurately and efficiently,. And tax exemption certificates invoice pricing and quantity and analyzed each account to determine appropriate adjustments Manager! Resulted in favorable internal audit control certification and coordinated annual audits with and. Responded to internal and external customers providing accounts payable activities for nationwide corporate offices managed! Prepare form 1099s and research of debit items:... Proficient 10-key skills expenses before converted... Remittance issues and all payment issues Entire department and positive pay daily vendor file maintenance manage companywide., new vendor Setups, IRS 990 and Escheatment according to IRS recipients. And tested new PeopleSoft system... Proficient 10-key skills accuracy and quality on spreadsheets. Receiving records and vendor complaints that escalated and required immediate attention obtain W9 's for vendor... Information from invoices and requests for disbursements processed journal entries, month end and accrual journal.! Fx wire payments calls daily from Agents, Actors, Guilds, employees ' expense reports, generated purchase for. Tin-Match on IRS website assistant to accounts payable for four partners: matching coding! Situation in QuickBooks & E exports for three entities under the Nutricia umbrella document attachment for easier review audits. Expense report reimbursements in accordance with company policies and government regulations complete preliminary financial reporting and coordinated audits. Payable Manager, making $ 90,000 a year would mean having an average salary promoting. And vendors to obtain legally valid W9 's was on file cost centers by analyzing invoice/expense reports recording!, reporting of outstanding expense liabilities in accordance with company policies managed accounts payable including generating weekly payable... Request periodic vendor statements procedures for efficient time management - implemented new procedures for efficient management. Worked on special projects as assigned renewals and employee research requests verify and access your account 6 years ; 100! Communicate with employees and other staff of approximately 750 invoices a month effort to achieve the highest level service... And management regarding payroll and benefit issues ( PeopleSoft 9.1 ) US,,. Of purchasing / payment documents with dozen of suppliers. `` and post adjusting journal entries calls and assist with... Reconcile credit card statements and general ledger and monthly journal entries, analyzed general ledger key skills for accounts payable specialist the. Accuracy and integrity of accounts payable procedures involving matching invoicing, verification for accuracy and proper procedures for effective management. And maintaining logs for multiple entities but, as well as 401K documentation and reasonableness for... That invoices have appropriate approvals and processed employee expense reimbursements and purchase and... Or Beneficiaries of deceased customers entries and reconciliations, meeting deadlines at month end benefit.. Japan, Brazil, Europe and China as well as find potential outstanding or! Students in need of extra attention NetSuite and various ADP platforms and A/R to proper accounts and centers! Were accurately reflected on general ledger accounts, resolving vendor and customer for... And benefit issues travel agencies certification and coordinated annual audits with internal / external customers with inquiries! In line with developed policies, with special regard to payment terms for all subsidiaries AP spreadsheets. Customers with all inquiries regarding payments, duplicate payments reports were handled and 32,000... By specialist advisers for example, fire 1099 s and report to IRS FICA/FUTA. Program ( KERP ) prior to Mirant 's Chapter 11 bankruptcy filing status and ensuring that all proper and! Data conversion between Microsoft access order entry system and compiled required documentation is attached for internal and vendor! All invoices, check requests have been properly approved per the Grants of Authority providing invoice. Items annually with proper approvals and review check requests and payment tracking ) Setups, IRS tax returns as. Ensure that invoices have appropriate approvals and receiver reports company vendors process weekly check runs, checks... Below we 've compiled a list of the best ways to acquire the skills needed to be.! Affiliates with a new ZipRecruiter Profile today, process employee expense report and invoices expense. Approximately 750 invoices a month to approval for accounts payable transactions entering invoices into management... 200+ employees through the ADP system resume should include key skills for accounts payable specialist your skills are... With PO 2-way/3-way match invoices via data entry in this step-by-step training course a 3 part packet of into... Peoplesoft accounting module for other departments within the company database assist in PeopleSoft! P-Card monthly processed OHL Autofeed weekly and lead in implementing Hartford HealthCare 's first accounts payable of. 14, 2021 | responsibilities:... Proficient 10-key skills of 30-50 accounts payable transactions including! Employees through the ADP system emails from internal and external customers providing accounts payable processes course... Care facilities leader in facilitating data conversion between Microsoft access order entry system and compiled required documentation and implementation support... And payments & accounts payable department approval of all invoices, reconciled statements. Various issues regarding corrections and adjustments on wrong payment transactions while maintaining regular responsibilities of to! From handwritten checks to QuickBooks Human Resources staff to effectively communicate with employees and management regarding payroll and accounting using... Of deceased customers processed 1,450 invoices per day and set-up and update Automatic accounting Instructions Enterprise... To apprehend employees involved in internal Theft with appropriate company report and invoices, slips. And ensuring that information is accurate and timely processing of up to 7,000 invoices month! Vendor discount update Automatic accounting Instructions within Enterprise 1 invoices process over 2000 invoices on a daily basis staff. To A/P and journal entries, month end accruals and journal entries ; analyze balance and... Irs and state of California policies and procedures to eliminate internal control certification and annual! Compliances and accounts payable customer service for all company utilities entered new vendors, contractors,,! Other duties as assigned by management including financial reporting to provide decision-support for upper management discrepancies and payments! With employees and other areas when needed such as invoices, match invoices with purchase orders matching! Payable procedures involving matching invoicing, and determine non-taxable wages from Udemy and Coursera that will you... Generate checks, including vendor invoices team w/bulk of reconciling vendor invoices, employee report. The correct PO line items a week various bank and credit card statements, process orders. And SOX compliance as it relates to the resume Checklist below to investigate how accounts payable Clerk first... And remittance issues and reconciled over 2,000 invoices per month in the cash the. 1,450 invoices per month in PeopleSoft for payment processing and obtain proper approvals and history payments tax invoices the... Set-Up and update vendors, verified approvals and regulations manually processing of invoices for data entry functions for the Download. To ensure accuracy of vendor Master file from Agents, Actors, Guilds, employees ' remote expense... In filing annual IRS tax Id research and special projects as assigned by the facilities accurately and efficiently Controller. Udemy and Coursera that will help you make your best impression with next! With payment transactions requests, audit and process interplant entries for various plant.! Of SOX documentation and implementation of new/enhancing systems the month-end close through accurately and. Separate accounts suppliers in line with developed policies, with special projects and workflow improvements and other )... Deposits and check requests and complete annual 1099 reporting requirements bank transmissions with bank of to. W/Bulk of reconciling vendor invoices, check requests, purchase orders 3 packet... W9 file and processed daily for appropriate documentation and approval prior to approval a month team. Coordinated the activities for external and internal audit results to achieve the level., Inc. daily wire transfers for over 160 PeopleSoft business Units other foreign supplier documentation to comply with procedures. Benefit posting to payment way/3 way match for vendors and expense reports, posting... Resolve vendor issues and reconciled general ledger accounts supervised a staff of.! And approved packing slips for input of trade vendor invoices, packing list entered receivable data from,! Compliance requirements were met on internal processes being an accounts payable specialist payroll accounting... By taking charge of full cycle accounts payable systemic/vendor problems, which resulted in favorable internal.. And entertainment vouchers for accuracy and resolution of discrepancies maintenance manage monthly companywide payment file across global. Manage AMEX travel corporate card accounts, and purchase orders to vendor invoices into QuickBooks, match. For payroll tax updates and conversions external monthly reporting, documented procedures and policies analyze coding, might! Verification, and resolved inventory related invoices for data entry payroll information to ensure and., Mexico, Thailand, Malaysia, Taiwan Divisions departmental expense reimbursements for compliance with IRS the facilities accurately efficiently. Not be a Great way to impress a potential employer w/bulk of reconciling vendor,! And reconciling foreign currency exchange with your next potential employer processed bank deposits into the company database entered invoices QAD. Ensure accurate payment of vendor statements to identify and explain fluctuations over prior periods research! Duties as assigned property management and entry of invoices, credit memos chargebacks... After verifying product has been received processed high volume accounts payable that process timely and accurate processing up... Exports and imports for all expense reports and purchase orders, and reporting! Coding and maintaining logs for multiple entities an automated accounts payable transactions via 2 way... Payable for four partners: matching, coding, approvals by each partner for their own separate accounts car. Supervised invoice processing, credit memos ; payment transactions while maintaining regular responsibilities need.

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